Managing Digital Assets in the Education System

Last updated on November 14th, 2022 at 01:36 am

Being a senior staff member in the education sector means that you may need to deal with students, as well as staff, and even digital processes.

Making the most of your digital assets (valuable online files) can help you to streamline everything from advertising to newsletters and other forms of staff, student, or alumni communications.

In this article, we are going to explore the benefits of DAM (digital asset management) in the education sector.

Digital Asset Management

Using a Digital Asset Management system can greatly improve the ways in which you work. Having easy access to the collection of images and other files that your college uses, without needing to search for them via cluttered folders on your desktop, can speed up the time it takes to send out your communications, social media posts, advertising, etc., all with brand guidelines in place.

Being able to connect this with your usual programs for audio and video viewing, as well as Microsoft packages and even Adobe, means you won’t need to spend time sourcing the means to open and view items prior to downloading them. 

This efficiency can give you more time for other tasks, especially during the busy registration and exam periods, not to mention helping to decrease your overall level of work-related stress.

Sharing

When you factor in that the largest college campus within the US spans over 27,000 acres of land, it would be impractical to transfer images and other assets via USB and simply take them to where they are needed.

At the same time, email systems can encounter errors, and may also take too long to upload, send, and download information, particularly when time-sensitive communications need to be released. 

Being able to share your assets through a piece of software, that those with credentials can access, can help to alleviate these problems. You can upload your completed image, document, or other piece of work, and the intended party can instantly search for it and download it themselves, cutting out a lot of time and frustration.

Security

Considering that approximately 5.5 million computer-related devices were stolen in the United States within the last three years, you want to make sure that your data is protected.

While you may already have systems in place for databasing and securing personal data, such as student information and records, you need to also have something in place to protect other digital assets.

Using digital asset management means that these assets will not be stored on the hard drive of your computer. If the computer itself is lost or damaged, you’ll still have full security and access to your important information when using a replacement PC, as these will be kept within your college account on the software itself.

This can help to give peace of mind that, should theft occur, you will not have lost the information, documents, images, and other assets you took so much time to put together. 

Digital assets are a crucial part of gaining more students and keeping current college members up to date. By utilizing digital asset management as much as possible, you’ll maximize your efficiency–saving time and effort for everyone in the workplace. 

Photo by PICHA Stock from Pexels

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